Artificial Intelligence

What is Optical Character Recognition?

Quick answer

Technology, known as OCR, that reads printed or handwritten text in images and scanned documents and turns it into editable text.

Optical Character Recognition, explained

OCR software analyzes the shapes in an image to identify letters, numbers, and layout. Traditional OCR worked best with clean, printed documents. Modern systems use machine learning to handle photos taken on phones, unusual fonts, tables, and some handwriting.

A common business use is processing receipts and invoices. An accounting app lets a user photograph a receipt, then OCR extracts the vendor, date, and total so the expense can be categorized without manual typing. OCR is also used to digitize archives, read passports at border control, and make scanned PDFs searchable. Errors still occur with poor lighting, faded print, or messy handwriting, so financial and legal data usually needs a validation step.

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